What is SAP?

What is SAP?

 

SAP (an acronym standing for Systems, Applications, and Products in Data Processing) is a leading publisher of enterprise application software for business use. Headquartered in Walldorf, Germany, the company provides services and products to over 400,000 customers in 180-plus countries.

 

Table of Contents

  1. The History of SAP
  2. Who Needs SAP?
  3. SAP's ERP Offerings
    1. SAP ERP
      1. SAP Enterprise Resource Planning
      2. SAP Customer Relationship Management
      3. SAP Supplier Relationship Management
      4. SAP Product Lifecycle Management
      5. SAP Supply Chain Management
    2. SAP S/4HANA
      1. SAP S/4HANA Finance
      2. SAP S/4HANA's SRM and SCM Offerings
      3. SAP S/4HANA Sales
      4. SAP S/4HANA R&D/Engineering
      5. SAP S/4HANA Human Resources
  4. SAP Customer Experience
  5. Reporting and Analytics with SAP
  6. SAP User Interfaces
  7. The SAP Back-End
    1. Customizing SAP
      1. Extensions
      2. Cloud and Mobility
      3. Integration
    2. Administration
  8. Additional SAP Definitions
  9. Older SAP Product Names
    1. Renamed SAP Products and Services
    2. Renamed Acquisitions
    1.  

 

The History of SAP

SAP was founded in Mannheim, Germany in 1972 by a group of IBM colleagues: Dietmar Hopp, Hans-Werner Hector, Hasso Plattner, Klaus Tschira, and Claus Wellenreuther. Their goal was to create real-time business software for companies; they started with financial accounting and would eventually expand outward to other areas of business.

 

The software at the center of SAP’s first financial accounting solution was termed the R/1 system. Its adoption provided enough funds for the company to continue developing updated and newer features; by the end of the 1970s, the R/1 system was overhauled and released to the public as R/2. New to this iteration was a database and dialog control system.

 

SAP grew its market share during the 1980s; at one point, half of the top 100 German companies used SAP software in their organizations. Eventually, international offices were opened to sell products to other markets, and by 1990 subsidiaries were located in Austria, Denmark, Sweden, Italy, and the United States.

 

The 1990s saw more growth for the German company, from becoming listed on the New York Stock Exchange to introducing its third-generation enterprise computing software. R/3 provided more front-end accessibility for end users and ran on a new three-tier client/server architecture. During this decade, SAP also began integrating its products with e-commerce and web technologies in a partnership with Microsoft.

 

By 2004, SAP was the third-largest software vendor in the world, behind Microsoft and IBM. In order to stay on the cutting edge of ERP software, SAP employed a two-pronged strategy: the first was to release a new flagship application, SAP ERP Central Component (SAP ECC, but regularly shortened to SAP ERP—which will be used in this document going forward). The second was to look to the future by creating a revolutionary new way to do business. Co-founder Plattner led this team as they searched for the answer to the question, “How do I get business questions answered the moment they’re asked?”

 

In 2010, SAP had its answer, one that would be its biggest contribution to the computing industry: the in-memory database known as SAP HANA. In the eight years following its general availability release in 2011, more than 30,000 customers began utilizing SAP HANA.

 

SAP HANA would also serve as the foundation of a new flagship product. Launched in 2015 with a set of robust financials capabilities, SAP S/4HANA was announced as SAP’s replacement for SAP ERP. Additional lines of business (LoBs) have been added to SAP S/4HANA since 2015; there are currently nine LoBs released or in development.

 

In the 2010s, SAP also looked to expand its offerings by acquiring a number of existing products to fill gaps in market coverage or that could be used in tandem with existing SAP solutions to add more functionality to the SAP S/4HANA solution. Starting in 2010, SAP acquired numerous market-leading products, including hybris, Ariba, Concur, SuccessFactors, and BusinessObjects.

 

As of 2020, SAP is heavily focused on enhancing SAP S/4HANA with reporting and analytics tools, providing automation options for business processes, and exploring ways to leverage IoT and machine learning technologies.

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Who Needs SAP?

SAP offers products for a wide range of industries and business processes, from leading oil and gas production firms to sports teams to product-and service-based companies. This means, in theory, that anybody doing business should be able to find something from SAP that can help them run their business better.

 

SAP offers licenses of individual solutions for companies who need help in just one functional area, provides full-suite platforms for companies that choose to operate all business with SAP software, and publishes new updates quarterly (for cloud-based systems) or annually (for on-premise systems) for customers.

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SAP’s ERP Offerings

SAP currently maintains two expansive ERPs (oftentimes referred to as “Business Suites”) for its customers: SAP ERP and SAP S/4HANA.

 

SAP ERP

SAP ERP is SAP’s legacy business suite. Building off the R/1, R/2, and R/3 solutions, it was this application that first integrated with the internet on a large scale. Customers using SAP ERP can run it on any platform they’d like.

 

With the release of SAP S/4HANA, SAP is preparing to sunset SAP ERP. Customers can expect maintenance and occasional updates of core applications through 2027 with some additional, extended maintenance planned through 2030.

 

As a complete platform, SAP ERP consists of transactional and analytical systems. Below provides a brief definition of each core area.

 

SAP Enterprise Resource Planning

The SAP Enterprise Resource Planning application focuses on financial, human capital, operational, and corporate services. This includes both financial and managerial accounting, personnel information and career development processing, day-to-day business operations, and external activities such as travel management.

 

SAP ERP Overview

 

Note that SAP ERP in this case refers to an application and not the business suite known as SAP ERP Central Component (ECC, also SAP ERP). To avoid confusion, a good rule of thumb is to assume that when SAP ERP is being mentioned on its own (“we run SAP ERP and are moving to SAP S/4HANA”) that SAP ECC is being referred to, and when SAP ERP is followed by a specific system (“we run SAP ERP FI-CO in the organization”) that the SAP ERP application is being referred to.

 

SAP Customer Relationship Management

SAP Customer Relationship Management (SAP CRM) focuses on customer management. This includes areas such as marketing, sales, service, and e-commerce. By using SAP CRM, businesses can keep in touch with customers and learn how to best serve them.

 

SAP ERP CRM Overview

 

SAP Supplier Relationship Management

SAP Supplier Relationship Management (SAP SRM) focuses on the procurement process and the different stakeholders involved. This includes monitoring and measuring the efficiency of suppliers and vendors, tracking procurement activities, sourcing assignment of orders, managing contracts and invoices, and more.

 

SAP SRM Overview

 

SAP Product Lifecycle Management

SAP Product Lifecycle Management (SAP PLM) focuses on the products a business offers from conceptualization to sunset. Operations such as portfolio planning, research and development, and manufacturing are considered tasks to complete with SAP PLM.

 

SAP ERP PLM Overview

 

SAP Supply Chain Management

The SAP Supply Chain Management (SAP SCM) tools help businesses meet market demand. Activities include planning stock levels, manufacturing products from raw materials, fulfilling orders, transporting finished products, and collaborating with suppliers and other vendor partners.

 

SAP ERP SCM Overview

 

SAP S/4HANA

SAP S/4HANA is SAP’s current enterprise application suite. First released in 2015, the platform was the biggest change to SAP’s core offerings since the introduction of the R/3 system in 1992.

 

Among the key changes from SAP ERP were the utilization of SAP HANA’s in-memory computing architecture, the ability to gain real-time business statistics and analytics, and the convergence of transactional and analytical systems into one.

 

In addition to this, SAP used the product’s launch to reallocate some of the individual modules of SAP ERP into new lines of business (LoBs). As of 2020, SAP S/4HANA’s current or planned LoBs are listed below.

 

SAP S/4HANA Finance

The SAP S/4HANA Finance LoB focuses on all money-related activities of a business. This includes financial accounting, controlling, treasury and risk management, financial planning, financial close, and consolidation. Learn more about SAP S/4HANA Finance here.

 

The Universal Journal in SAP S/4HANA

 

SAP S/4HANA’s SRM and SCM Offerings

SAP breaks down logistics processes into four different LoBs rather than lumping them into the Supplier Relationship Management and Supply Chain Management categories as SAP ERP does. Learn more about SAP S/4HANA’s logistics capabilities here.

SAP S/4HANA Sourcing and Procurement

The SAP S/4HANA Sourcing and Procurement LoB focuses on the activities surrounding the obtainment of raw materials needed to fulfill orders. This includes extended procurement, operational purchasing, and contract and supplier management.

SAP S/4HANA Manufacturing

The SAP S/4HANA Manufacturing LoB focuses on the product creation process. This includes responsive manufacturing, production operations, scheduling and delivery planning, and quality management.

SAP S/4HANA Supply Chain

The SAP S/4HANA Supply Chain LoB focuses on overall business planning activities, from pre-planning production runs to dispatching products to purchasers. This includes production planning, batch traceability, warehousing, and inventory and transportation management.

 

SAP ERP to SAP S/4HANA WM Map

SAP S/4HANA Asset Management

The SAP S/4HANA Asset Management LoB focuses on the maintenance of a business’ fixed assets, from smaller assets such as tools all the way up to buildings. This includes plant maintenance and EHS monitoring.

 

SAP S/4HANA Sales

The SAP S/4HANA Sales LoB focuses on the activities associated with the buyers’ decision process. This includes pricing, sales inquiries and quotes, sales contracts and agreements, free-of-charge orders, available-to-promise checks, incompletion checks, repair orders, individual requirements, return authorizations, credit and debit memo requests, picking and packing, billing, and revenue recognition.

 

SAP S/4HANA R&D/Engineering

The SAP S/4HANA R&D LoB focuses on the lifecycle of a product. This includes defining the product structure and bill of materials, product lifecycle costing, managing portfolios and projects, managing innovation, managing chemical data and other sensitive materials used in development, and staying compliant with safety and health regulations.

 

SAP S/4HANA Human Resources

The SAP S/4HANA Human Resources LoB is currently being developed by SAP, with an on-premise solution being planned for 2022. In the interim, customers can utilize either SAP SuccessFactors for a cloud-based HR services or SAP ERP HCM for an on-premise alternative.

 

SAP Customer Experience

In summer 2018, SAP announced a suite of customer experience management solutions under the moniker SAP C/4HANA, and renamed it in 2020 to SAP Customer Experience. Underpinned with SAP S/4HANA technology, SAP Customer Experience consists of five core cloud applications:

SAP Customer Data Cloud

The SAP Customer Data Cloud focuses on ethically collecting, keeping, and protecting customer information. It helps provide businesses with ways to initially and securely gather information filled in via form, and allows customers to control their data by being GDPR compliant.

SAP Marketing Cloud

The SAP Marketing Cloud focuses on the tasks a business uses to earn and retain customers. This solution takes a look at data from all marketing activities and evaluates the impact of each. With this data, businesses can make informed decisions on how to speak to customers.

SAP Commerce Cloud

The SAP Commerce Cloud focuses on product content management, experience management, personalization, and order management. This solution provides users with out-of-the-box functionality to create and maintain an e-commerce presence.

SAP Sales Cloud

The SAP Sales Cloud focuses on serving the needs of a business’ sales team. The solution uses artificial intelligence to handle forecasting and other data collection and reporting, and provides employees with a 360-degree view of customers, ensuring nobody gets lost during the sales process.

SAP Service Cloud

The SAP Service Cloud focuses on handling numerous different requests for service from customers. Whether that means a late-night Facebook message or an in-person chat during call center hours, this solution helps teams provide a seamless and consistent experience for those customers asking for help.

 

SAP Customer Experience Overview

 

Learn more about SAP Customer Experience here.

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Reporting and Analytics with SAP

Businesses are only as good as the conclusions they can draw from their data. For this purpose, SAP has created a suite of reporting and analytics tools to help make these decisions. These include the SAP Analytics Cloud, SAP Predictive Analytics, SAP Lumira, SAP BusinessObjects, and SAP BW solutions.

 

With the advent of SAP S/4HANA, many reporting and analytics capabilities have been rolled directly into the LoBs, and SAP’s intelligent enterprise initiative is focused on exploring technologies such as IoT, machine learning, analytics, blockchain, and big data.

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SAP User Interfaces

In addition to offering two major business suites, SAP also offers two main user interfaces: the SAP Graphical User Interface (GUI) for SAP ERP products and the SAP Fiori user interface for SAP S/4HANA and cloud products. Those using the GUI can also have it mimic the SAP Fiori interface for a more seamless experience when using both SAP ERP and SAP S/4HANA products.

 

SAP GUI and SAP Fiori User Interfaces

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The SAP Back-End

SAP is constantly adding and improving functionality for its solutions, but there are a host of ways users themselves can add customizations to fit their unique needs and perform routine data management and administration tasks. Therefore it’s important to understand a little more about the technical aspects of SAP solutions.

Customizing SAP

Extensions

SAP allows its customers to customize its solutions and offers a host of extensibility options for users to take advantage of. This extension can range from the simple modification of existing application code to the creation of brand-new applications that run directly on or alongside an SAP system.

 

Developers can choose, depending on the goal they’re looking to accomplish, from a host of coding languages when building applications with SAP. This includes Java, SQL and SQLScript, JavaScript, and HTML5 (SAPUI5). The most oft-used language, however, is the SAP-developed Advanced Business Application Programming (ABAP) language.

 

ABAP is a multi-paradigm programming language, meaning programmers can utilize general principles such as procedural or object-oriented programming. Developers can also make use of two ABAP-specific programming models: the ABAP programming model for SAP Fiori and ABAP RESTful programming model.

 

Cloud and Mobility

SAP has a robust cloud portfolio of apps that allows users to work on the go. And what isn’t naturally (or “natively”) mobile can likely be made mobile with the help of a developer and the platform-as-a-service SAP Cloud Platform. SAP also provides a handful of software development kits (SDKs) to help programmers extend SAP ERP and SAP S/4HANA.

 

Integration

Quite often organizations utilize both SAP and non-SAP systems to do business. SAP offers a host of integration options with solutions such as SAP Process Orchestration, SAP Cloud Platform Integration, SAP Gateway, and SAP S/4HANA extensions such as adding custom fields or CDS views.

 

Additionally, SAP has created various tools for interfacing with non-SAP systems, such as Business Application Programming Interfaces (BAPIs), electronic data interchanges (EDIs), intermediate documents (IDocs), and application link enabling (ALE). SAP is also compatible with OData.

 

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Administration

Those who have made the decision to utilize SAP find themselves with a host of administration options to utilize. For example, SAP Solution Manager (known colloquially as “SolMan”) is used across the SAP landscape to help maintain the system and keep it running securely, cleanly, and smoothly. With this tool, administrators will get the help they need in everything from monitoring user access and assigning authorizations to managing change control and IT services. It is currently on release 7.2.

 

SAP SolMan

 

A set of SAP HANA tools is also available for maintaining that database and platform. This includes options such as SAP HANA Cockpit, SAP HANA Studio, SAP HANA XS Administration Tools, and SAP HANA Lifecycle Manager.

 

Other tools that allow you to provision and clean data, manage information and databases, ensure security and data privacy compliance, and manage user access are available to SAP users.

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Additional SAP Definitions

SAP operates in multiple industries, each with its own lexicon. However, you’re likely to come across certain terms that span these industries during your time using SAP solutions. Let’s take a look at some of the most common.

    • ASAP methodology: SAP-specific version of the waterfall project management methodology. Stands for “Accelerated SAP.”
    • Business object: A collection of data used in reporting.
    • Cloud deployment: Refers to an installation of an SAP solution that is not physically hosted on customer property but rather on third-party property and accessed remotely. Compare to “on-premise.”
    • Embedded functionality: Functionality that is directly written into the code of an SAP solution, such as the extended warehouse management functionality written into SAP S/4HANA.
    • Enterprise structure: The way an organization is laid out, similar to an organizational chart but including organizational units (such as physical locations) in addition to personnel units (such as managers, floor workers, etc.).
    • Hybrid deployment: Refers to an installation of an SAP solution that contains both on-premise and cloud elements.
    • On-premise: Refers to an installation of an SAP solution that is physically hosted on customer property. Compare to “cloud deployment.”
    • SAP Fiori apps: A personalized, role-based user experience application used for performing a specific task in SAP S/4HANA. Their SAP ERP counterparts are transaction codes.
    • Transaction code: An alphanumeric shortcut used for performing a specific task in SAP ERP. Also referred to as a t-code. Their SAP S/4HANA counterparts are SAP Fiori apps.

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Older SAP Product Names

During the early twenty-first century when SAP was rapidly releasing and acquiring products, in addition to adding or changing available functionality it would occasionally rename them to better fit into its product portfolio. Below are two lists of old SAP product names that will help should you come across one.

Renamed SAP Products and Services

    • ABAP SQL (formerly known as Open SQL)
    • SAP API Management (formerly known as SAP Cloud Platform API Management)
    • SAP Billing and Revenue Innovation Management (formerly known as SAP Hybris Billing)
    • SAP Build (formerly known as SAP Splash)
    • SAP BusinessObjects Dashboards (formerly known as Xcelcius)
    • SAP Cloud Platform (formerly known as SAP HANA Cloud Platform)
    • SAP Cloud Platform Integration (formerly known as SAP HANA Cloud Integration)
    • SAP Customer Experience (formerly known as SAP C/4HANA)
    • SAP Data Intelligence (formerly known as SAP Leonardo Machine Learning Foundation)
    • SAP Lumira (formerly known as SAP Visual Intelligence)
    • SAP Master Data Governance (formerly known as SAP Master Data Management)
    • SAP Process Integration (formerly known as SAP Exchange Infrastructure)
    • SAP S/4HANA Finance (formerly known as SAP Simple Finance)
    • SAP Vora (formerly known as Vora)

Renamed Acquisitions

    • Ariba (now known as SAP Ariba)
    • Business Objects (now known as SAP BusinessObjects)
    • CallidusCloud (functionality is now part of SAP C/4HANA)
    • Clear Standard (functionality is now part of SAP Environmental, Health, and Safety Management)
    • Cleartrip (functionality is now part of SAP Concur)
    • Concur (now known as SAP Concur)
    • Coresystems (functionality is now part of SAP Service Cloud)
    • Fieldglass (now known as SAP Fieldglass)
    • Gigya (functionality is now part of SAP C/4HANA)
    • hybris (originally renamed to SAP Hybris, functionality is now part of SAP C/4HANA)
    • KXEN (now known as SAP Predictive Analytics)
    • Multiposting (functionality is now part of SAP SuccessFactors Recruiting)
    • OpTier (functionality is now part of SAP SuccessFactors)
    • One (functionality is now part of SAP Cloud Platform)
    • AI (now known as SAP Conversational AI)
    • Roambi (now known as SAP Roambi)
    • SmartOps (functionality is now part of SAP Integrated Business Planning)
    • SuccessFactors (now known as SAP SuccessFactors)
    • Sybase (functionality is now part of SAP Adaptive Server Enterprise and SAP HANA)
    • TechniData (functionality is now part of SAP Environmental, Health, and Safety Management
    • TopTier (now known as SAP Business One)
    • Transact In Memory (functionality is now part of SAP HANA)
    • Virsa Systems (functionality is now part of SAP Governance, Risk, and Compliance)

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